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The Lease Accounting Automator is an AI-powered platform by Cape FA that transforms your lease documents (PDFs) into fully compliant accounting schedules. It extracts key lease terms automatically, generates IFRS-16 and ASC-842 amortization schedules, produces journal entries, and creates audit-ready reports — all within minutes instead of hours of manual work.

It is built for accountants, finance teams, auditors, and property managers who need to comply with IFRS 16 or ASC 842 lease accounting standards. Whether you manage a single lease or a portfolio of hundreds, the platform scales to fit your needs.

A basic understanding of lease accounting concepts is helpful, but the platform is designed to be user-friendly. It handles the complex calculations automatically — you simply upload your lease document, review the AI-extracted data, and adjust if needed. Confidence scores on each extracted field help you know exactly where to focus your review.

Yes! You can upload a lease document and preview the extracted data without signing in. To save your leases, export schedules, and access the full dashboard, simply create a free account. Sign up takes less than a minute.

Currently, the platform supports PDF files only. Simply drag and drop your lease agreement PDF into the upload zone, or click to browse your files. We recommend uploading clear, text-based PDFs for the best extraction accuracy.

The AI automatically extracts: Lease commencement and end dates, payment amounts and frequency, escalation clauses and rent review schedules, renewal or termination options, lessor and lessee details, asset descriptions, and payment timing (in advance or in arrears). Each extracted field includes a confidence score so you can easily identify anything that needs manual review.

Processing typically takes less than a minute. The system goes through five steps: uploading your document, scanning lease clauses and terms, extracting dates and payment schedules, detecting escalation clauses, and generating IFRS-16 schedules. You can watch the progress in real time on screen.

Absolutely. After the AI extracts data, you are taken to a configuration step where you can review and modify every field — lease dates, payment amounts, the Incremental Borrowing Rate (IBR), payment frequency, timing, and more. You can also edit individual rows in the payment schedule table before validating and generating the final schedules.

Every extracted field is accompanied by a confidence score (displayed as a percentage). Fields with lower confidence are flagged so you know exactly where to focus your attention. You can manually correct any value before generating the schedules. The "Flags & Notes" tab also highlights any clauses or terms the AI wants you to double-check.

The platform fully supports both IFRS 16 (International Financial Reporting Standard) and ASC 842 (US GAAP). Schedules and journal entries are generated for both standards, and you can toggle between them in the Lease View dashboard.

The IBR is the discount rate used to calculate the present value of future lease payments, which determines your initial Lease Liability and Right-of-Use (ROU) Asset. You can set the IBR during the configuration step. The monthly rate is computed as (1 + annual rate)^(1/12) - 1, and is applied consistently across the amortization schedule.

The platform generates several comprehensive reports: a Payment Schedule showing cash payments for each period, an IFRS-16 Amortization Schedule with opening/closing lease liability, interest expense, and ROU asset depreciation, an ASC-842 Schedule, auto-generated Journal Entries for both initial recognition and monthly postings, and a Flags & Notes section highlighting key assumptions and review areas.

Yes. The AI automatically detects escalation clauses in your lease document, such as fixed percentage increases or periodic rent reviews. These are reflected in the payment schedule and the amortization calculations, ensuring your accounting entries accurately capture future rent changes over the lease term.

Journal entries are auto-generated for both standards. They include: an Initial Recognition entry at commencement (debiting the ROU Asset and crediting the Lease Liability, discounted at your IBR), and Monthly entries covering the lease payment (reducing the Lease Liability), interest expense, and depreciation of the ROU Asset (with the corresponding Accumulated Depreciation credit). Entries are clearly labeled and ready for import into your accounting system.

Invoice Tracking lets you upload landlord invoices and reconcile them against your lease schedule. The AI extracts line items from invoice PDFs, classifies them as recurring lease payments, one-off charges, or operating outgoings, and compares total amounts against what your schedule expects — automatically flagging any variances.

Once you upload an invoice for a specific lease, the system compares the recurring payment total from the invoice against the expected amount from your lease schedule for that period. The reconciliation table shows per-schedule vs. per-invoice amounts, the variance, and a status badge (Matched or Variance). You can also view a breakdown of recurring payments, one-off charges, and operating outgoings in the Payment Summary section.

Yes. When you view the extracted line items, each one can be reclassified as a Recurring Lease Payment, One-Off Charge, or Operating Outgoing using a dropdown selector. You can also edit the amount for any line item. After making changes, click "Update" and the reconciliation summary recalculates automatically.

Yes. From the Dashboard or Lease View, click the "Export" button to download a comprehensive Excel (.xlsx) file. The export includes the payment schedule, IFRS-16 amortization schedule, journal entries, and a summary of key metrics — all formatted and ready for auditors or for import into your accounting system.

The Dashboard gives you a high-level overview including: Total Uploads, Processed, Failed, and Pending counts for your lease documents, a recent uploads table with status, IBR, and quick-action buttons (View, Export, Edit), plus shortcut cards for adding new leases, browsing existing sessions, managing your profile, and accessing Invoice Tracking.

The Lease View displays four key financial metrics at a glance: Initial Lease Liability (the present value of future lease payments), Initial ROU Asset (the right-of-use asset value at commencement), Undiscounted Payments (total nominal future payments), and Total Cash Payments (actual cash outflows over the lease term). Below these, you'll find tabbed views for the Summary, Payment Schedule, IFRS-16 Schedule, ASC-842 Schedule, Journal Entries, and Flags & Notes.

Yes. Your uploaded documents and extracted data are treated with strict confidentiality. The platform uses encrypted connections for all data in transit, and access to your lease data requires authentication. Each user account has its own isolated data — you can only view and manage leases associated with your account.

You can upload and process a lease document without logging in to preview the results. However, to save your leases, access the Dashboard, export schedules, and use Invoice Tracking, you will need to create a free account or log in. This ensures your data is persisted and accessible across sessions.

Yes. The My Leases section in the Dashboard lets you browse and reopen all your previously uploaded leases. Each lease has its own View, Export, and Edit actions. You can also link invoices to specific leases for reconciliation purposes, making it easy to manage an entire portfolio.